​​HIDDEN LAKE ASSOCIATION BOARD MEETING
Tuesday, March 9, 2021 - 6:30 PM
Online Skype meeting
 
MINUTES
 
Attendees: Michael Kelley, President; Bob Lucas, Vice President; Jacky Hastings, Treasurer; Chris Vachon, Secretary; Mikki Falcone, Recreation director; Donna Moxley, Road director; Andrea Young, Waterfront Director
 
Guests: Amie Cashman, Scott Turgeon
 
1.  Address needs and concerns of guests, if applicable. 
  • Amie asked about status of docks and obtaining a permit for this year.
  • Scott asked about status of FiberCast availability for Colonial Way and HLA/Dock Fees.
 
2.  Acceptance of board minutes from February.
     Approved unanimously.
 
3.Treasurer’s Report 
  • Financials
    • Checking             $63,087
    • Waterfront          $11,730
    • Playground           $2,806
    • Rainy Day              $8,690
    • Savings                     $118
    • CD                        $39,076
  • Liens Update – one property in the process of being released.
  • Legal Fees – Jacky is finalizing reporting of income vs expenses for the fiscal year.
 
4.  Committee Reports
  • Recreation Updates by Mikki
    • Mailbox Return Move Updates – specs received from post office.  Mikki to share specs with Chris to put together plans for build so that can be approved by necessary partners (town, post office, Andorra Forest).  Mikki + Mike to continue work on ID’ing builder for this project.
    • Waterfront Pavilion Project – Plans have been developed but lumber prices are very high at the moment, Mikki to share specs/lumber needs with Jacky to obtain pricing with her contacts.
    • Spring Opening Plan – Mikki shared recent conversation with NH DES about 2021 regulations and is continuing with opening plan/hiring per previously designed schedule.  Mikki will have pool company do deep clean and pool systems review ahead of opening.
    • Key fob software hand-off updates – Mikki will be following up this coming week.
    • Fibercast Internet/Phone for pool house – Switchover scheduled for week of April 26th.  Mikki to order back-up battery for this install.
    • Scaffold Purchase Update – Mikki working on procuring this as a donation.
    • Paint/Glaze Hall Floor Updates – Mikki working with a member on getting pricing for this.
  • Waterfront Updates by Andrea
    • Andrea shared a question from a member about docks and lot for sale adjacent to the docks.
  • Road Updates by Donna
    • Recent Plowing/Road Conditions – recent repairs done at entrance and on Kennedy Brook along with widening of roads to get snow to edge of ditch line. Donna is working with plowing company to resolve some of the recent issues (plowing wide enough, plowing intersections back, and blocking some driveways with snow).
    • Tigola Washout Follow-up (insurance claim) – claim has been submitted, but we have no updates at this time.
    • Rice Brook Wall Update – owner is selling the house and working on removing wall.
  • Policy + Bylaw Updates by Chris
    • Bylaw Committee update
 
5. Unfinished Business
  • Buildium E-Pay Update – no updates, waiting for tax filing to be resolved.
  • Finalize March Mailing – Chris to update template into Buildium for test mailing by end of the week.  Jacky + Mike to work on billing/data review ahead of final mailing.  Mike to publish mailing once everything is complete.
  • John Hicks Update – Mike shared updates on building plans and that we are waiting to hear back from Home Depot on supplying building materials.  The board discussed Andrea’s idea of putting together a “Neighborhood Fund” for neighbors in need – Mike will be reaching out to a member to discuss the practicality of putting this into place ahead of the mailing.

​6.  New Business
  • Violation Updates – the board discussed previously unresolved violations and adding violation reporting to future meetings.
  • Wood Bank Discussion – Mike will be getting info from members who want to start a wood bank for the community.
 
Next Meeting: Tuesday April 13th @ 6:30pm via Skype.
 
Board Meeting adjourned:  8:47pm.
2021-03-09_board_meeting_minutes__final_.pdf
File Size: 96 kb
File Type: pdf
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The Hidden Lake Association's clubhouse, Rossi Hall, and the waterfront area are great places to get together with your friends and neighbors. With a pancake breakfast, wine & cheese parties, and monthly bonfires, summer in the HLA is social!