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2016/12/08 Minutes                      HIDDEN LAKE ASSOCIATION BOARD MEETING
                                           Amended Minutes
                                            December 8, 2016
                                         Home of Dick Scofield
 
Present: Dick Scofield, Bill Osterhout, Jack Page, Dian Mathews, Donna Moxley,
               Mike Kelley
 
1. Previous Minutes:  Minutes of Nov. accepted as distributed
 
2. Treasurer’s Report:
    Accounts: Checking = $72,389.11
                     Emergency Contingency CD = $37,363.82
                     Rainy Day Savings = $13,631.50
                     Unspent Boat Fees = $4,701.41
    Accounts Receivable = $10,849.52 13 members have Past Due amounts.
    Awaiting plumber’s bill for pool closing.
    Reviewed Past Due accounts with new lawyer, Daddario. He will send out 11 demand
        letters.
    Paid Frank Stuckey a total of $4,900 for brush cutting.
 
3. Roads
    Frank Stuckey’s contract for branch cutting has been rec’d and signed. Have had one
    member – new to our winter roads – call to complain about conditions. Dick & Donna
    have responded.
 
4. Recreation
    The AED from the Town of Stoddard has been installed on the north wall outside
    Rossi Hall. We will look into a sign so members know we have it and where it’s
    located. It will be posted on HLA’s website.
 
5. Attorney Contact Persons
    MOTION: Dian/Donna “We move that the officers of HLA be approved as
    persons who can approach our lawyer.”  Passed
 
6. Frequency of Meetings: We will continue to hold monthly meetings on the
    second Thursday of the month. Other meetings can be called if needed. The length
    of a meeting being held to two hours is “admirable,” but we can extend the time if
    an issue warrants the time.
    MOTION: Jack/Bill “We move that HLA Board meetings be kept to two hours,
    but can be extended if needed.”  Passed.
 
7. Notes from preliminary meeting with new lawyer, Gary Daddario:
    1. HLA CAN charge members an assessment for each lot, whether or not
        their lots have been  merged by the Town of Stoddard. At stake here is
        ‘equitable recompence”.  The Town loses no funds by merging lots and
          HLA should not have to suffer financial loss by that merger. (The other HLA
          members end up paying for that loss of funds.)
     2.  HLA CAN amend its Covenants. Our Covenants only cover wording about
          TERMINATING the association. We are not really a condo association. Gary will
          look at corporation regs to see if their wording may apply legally to us. He will
          find a “fair, equitable, reasonable procedure” based on his research. We might
          send a letter to the members asking for input.
          We MUST register any changes we make with the Registry of Deeds to make
          the changes legal.
     3.  He suggests that our By-laws need to contain and spell out procedures for how
          we do business. He also suggested that we use PROXY votes and will help us
          develop a procedure for that.
 
8. Noga Recommendations: The Board spent the next hour discussing Tracy Noga’s
    recommendations. We only got through half.
 
 
Meeting adjourned:  Motion -Dian/Donna  8:59 PM
 
 
Dian Mathews, Recording Secretary
The Hidden Lake Association's clubhouse, Rossi Hall, and the waterfront area are great places to get together with your friends and neighbors. With a pancake breakfast, wine & cheese parties, and monthly bonfires, summer in the HLA is social!

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