HIDDEN LAKE ASSOCIATION BOARD MEETING
Tuesday, December 8, 2020 - 6:30 PM
Online Skype meeting
 
AGENDA
 
Attendees: Michael Kelley, President, Bob Lucas, Vice President, Jacky Hastings, Treasurer, Chris Vachon, Secretary, Mikki Falcone, Recreation director, Donna Moxley, Road director, Andrea Young, Waterfront Director
 
Guests: None
 
1.  Address needs and concerns of guests, if applicable.
No guests present for this meeting.
 
2.  Acceptance of board minutes from November.
Approved unanimously with changes.
 
3.  Treasurer’s Report 
  • Financials
    • Checking           $118,818
    • Waterfront          $11,677
    • Playground            $2,806
    • Rainy Day               $8,688
    • Savings                       $118
    • CD                          $39,042
 
  • Liens Update – All liens are signed, notarized, and returned to the lawyer.  A property on Colonial Way will be going up for auction – we will be contacting the lawyer to share the outstanding balance and status of the liens on the property.
 
4.  Committee Reports
  • Recreation Updates by Mikki
    • Solar Panels – no update.
    • Rossi Hall plumbing update from November meeting – Chris is putting together a plan to connect water to Rossi Hall in spring.
    • Key fob software hand-off update from November meeting – training/hand off from Mike G will be scheduled after the holidays.
 
  • Waterfront Updates by Andrea
    • Andrea will be connecting with Mike G to get more info on his waterfront spreadsheets.
    • The board discussed updating waterfront policy ahead of the March mailing.
    • Andrea will be sourcing waterfront map and reviewing site ahead of 2021 season to plan out signage.
    • The board discussed pressure washing, sanding, and staining the wood docks ahead of the 2021 season as well as adding some sort of padding (fire hose?).
 
  • Road Updates by Donna
    • Rice Brook Wall – after one year of inactivity, owners discussed status with Donna and offered to resolve this by 05/31/21.  Donna recommended sending a violation letter via certified mail to the owners that would be lifted if the wall is removed by 05/31/21 or before transfer of property.  Mike will be drafting this letter.
    • Culverts
      • Culvert by the mailboxes – bids due to the town by 12/14.  Mikki to connect with town about the mailbox move.
      • Recent repairs were done to culvert in front of the Pratt property to eliminate puddle from recent storm.
    • Road Signs – recent missing yield sign was found on side of the road, missing stop sign was seen at property on Kings Highway – info shared with town.  Missing road signs were discussed (Woodlot), Donna to follow-up with the town.
    • Snow Plowing Update – two areas missed during first storm but contractor is open to feedback.
    • Old Colony Way – road has been rebuilt and ditched and we are now plowing this road.
    • Beavers – there has been excessive beaver activity this year and we will be continuing to monitor and resolve as issues come up.
    • Concrete forms + grates at dam – Mike to follow up with Jimmy on this.
 
  • Policy + Bylaw Updates by Chris
    • Outdoor Fire Policy – motion to vote by Bob, policy approved unanimously.  Chris to send final version to Donna for collection of digital signatures.
    • Bylaw Committee recruiting update – Donna to post on Facebook + website.
 
5.  Unfinished Business
  • Buildium Billing Update – negotiations with Buildium allowed us to maintain last year’s pricing compared to an initial major price markup.
  • Buildium EPay Update – still waiting for taxes to process.
  • John Hicks Update – progress is being made on property with plans for septic and electric updates.
  • Bourassa Update – certificate of occupancy has been obtained, camper is now winterized being stored.
 
6.  New Business
  • HLA Board Contact Information – Chris to update contact sheet for board members and share back to the group.
  • March Mailing Prep Discussion – Mike asked everyone to begin thinking about March Mailing and any topics that need to be included in it.  Mailing needs to be postmarked by 3/30, target is to have it finalized and sent immediately after March Board Meeting.
  • Andrea shared concerns about road speeds – board discussed having regular public posts on Facebook and website to share these types of periodic reminders.
 
Next Meeting:  Tuesday January 12, 2021 @ 6:30pm via Skype.
 
Board meeting adjourned: 8:49pm
2020-12-08_board_meeting_minutes.pdf
File Size: 94 kb
File Type: pdf
Download File
The Hidden Lake Association's clubhouse, Rossi Hall, and the waterfront area are great places to get together with your friends and neighbors. From a wine & cheese party to a pig roast to a pancake breakfast, summer in the HLA is social! Check in here to see when there's an upcoming party.