• Home
  • HLA Meetings
    • Membership Meeting Minutes >
      • 2022 >
        • 2022-06-25
        • 2022-08-27
      • General Membership Meeting Archive >
        • 2021 >
          • 2021-06-26
          • 2021-08-28
        • 2020 >
          • 2020-06-27
          • 2020-08-30
        • 2019 >
          • 2019/06/29
          • 2019-08-31
        • 2018 >
          • 2018-06-30 Annual Meeting
          • 2018-08-25 Budget Meeting
        • 2017 >
          • 2017-06-24 Annual Meeting
          • 2017-08-26 Budget Meeting
        • 2016 >
          • 2016-06-25 Agenda
          • 2016-06-25 Annual Meeting
          • 2016-08-27 Budget Meeting
        • 2015 >
          • 2015-06-27 Annual Meeting
          • 2015-07-29 Special Meeting
          • 2015-08-29 Budget Meeting
        • 2014 >
          • 2014-06-18 Special Membership Meeting
          • 2014-06-28 Annual Meeting
    • Board Minutes >
      • 2023 Minutes >
        • 2023-01-30
        • 2023-02-21
        • 2023-03-21
      • Board Minutes Archive >
        • 2022 Minutes >
          • 2022-01-11
          • 2022-02-08
          • 2022-03-15
          • 2022-04-19
          • 2022-05-10
          • 2022-06-15
          • 2022-07-19
          • 2022-08-16
          • 2022-10-18
          • 2022-11-15
          • 2022-12-20
        • 2021 Minutes >
          • 2021-01-12
          • 2021-02-09
          • 2021-03-09
          • 2021-04-13
          • 2021-05-11
          • 2021-06-08
          • 2021-07-13
          • 2021-08-10
          • 2021-09-14
          • 2021-10-12
          • 2021-11-09
          • 2021-12-14
        • 2020 Minutes >
          • 2020-01-14
          • 2020-02-11
          • 2020-03-17
          • 2020-03-30 Special COVID Meeting
          • 2020-04-14
          • 2020-05-12
          • 2020-07-07
          • 2020-08-13
          • 2020-09-08
          • 2020-10-13
          • 2020-11-10
          • 2020-12-08
        • 2019 Minutes >
          • 2019-01-12
          • 2019-03-12
          • 2019-04-13
          • 2019-05-18
          • 2019-09-10
          • 2019-10-15
          • 2019-11-12
        • 2018 Minutes >
          • 2018-01-11 Minutes
          • 2018-03-08 Minutes
          • 2018-04-10 Minutes
          • 2018-05-08 Minutes
          • 2018-06-12 Minutes
          • 2018-07-05 Minutes
          • 2018-11-13 Minutes
          • 2018-12-18 Minutes
        • 2017 Minutes >
          • 2017-03-09 Minutes
          • 2017-04-13 Minutes
          • 2017-05-18 Minutes
          • 2017-08-10
          • 2017-11-09
        • 2016 Minutes >
          • 2016-04-23 Minutes
          • 2016-05-12 Minutes
          • 2016-06-09 Minutes
          • 2016-07-21 Minutes
          • 2016-07-30 Minutes
          • 2016-08-11 Minutes
          • 2016-08-27 Minutes
          • 2016-09-08 Minutes
          • 2016-10-13 Minutes
          • 2016-11-10 Minutes
          • 2016-12-08 Minutes
        • 2015 Minutes >
          • 2015-01-07 Minutes
          • 2015-02-07 Minutes
          • 2015-03-11 Minutes
          • 2015-04-08 Minutes
          • 2015-05-28 Minutes
          • 2015-07-08 Minutes
          • 2015-07-18 Minutes
          • 2015-08-02 Minutes
          • 2015-08-22 Minutes
          • 2015-09-21 Minutes
          • 2015-10-10 Minutes
          • 2015-11-02 Minutes
          • 2015-11-28 Minutes
          • 2015-12-12 Minutes
        • 2014 Minutes >
          • 2014-06-24 Minutes
          • 2014-07-09 Minutes
          • 2014-07-30 Minutes
          • 2014-08-20 Minutes
          • 2014-09-03 Minutes
          • 2014-10-08 Minutes
          • 2014-11-05 Minutes
  • Waterfront
  • Recreation
  • Events
  • About
    • Governing Documents
    • Fees and Payments
    • HLA Member Site
    • Budget
    • Potential Buyers
  • Contact
HLA
  • Home
  • HLA Meetings
    • Membership Meeting Minutes >
      • 2022 >
        • 2022-06-25
        • 2022-08-27
      • General Membership Meeting Archive >
        • 2021 >
          • 2021-06-26
          • 2021-08-28
        • 2020 >
          • 2020-06-27
          • 2020-08-30
        • 2019 >
          • 2019/06/29
          • 2019-08-31
        • 2018 >
          • 2018-06-30 Annual Meeting
          • 2018-08-25 Budget Meeting
        • 2017 >
          • 2017-06-24 Annual Meeting
          • 2017-08-26 Budget Meeting
        • 2016 >
          • 2016-06-25 Agenda
          • 2016-06-25 Annual Meeting
          • 2016-08-27 Budget Meeting
        • 2015 >
          • 2015-06-27 Annual Meeting
          • 2015-07-29 Special Meeting
          • 2015-08-29 Budget Meeting
        • 2014 >
          • 2014-06-18 Special Membership Meeting
          • 2014-06-28 Annual Meeting
    • Board Minutes >
      • 2023 Minutes >
        • 2023-01-30
        • 2023-02-21
        • 2023-03-21
      • Board Minutes Archive >
        • 2022 Minutes >
          • 2022-01-11
          • 2022-02-08
          • 2022-03-15
          • 2022-04-19
          • 2022-05-10
          • 2022-06-15
          • 2022-07-19
          • 2022-08-16
          • 2022-10-18
          • 2022-11-15
          • 2022-12-20
        • 2021 Minutes >
          • 2021-01-12
          • 2021-02-09
          • 2021-03-09
          • 2021-04-13
          • 2021-05-11
          • 2021-06-08
          • 2021-07-13
          • 2021-08-10
          • 2021-09-14
          • 2021-10-12
          • 2021-11-09
          • 2021-12-14
        • 2020 Minutes >
          • 2020-01-14
          • 2020-02-11
          • 2020-03-17
          • 2020-03-30 Special COVID Meeting
          • 2020-04-14
          • 2020-05-12
          • 2020-07-07
          • 2020-08-13
          • 2020-09-08
          • 2020-10-13
          • 2020-11-10
          • 2020-12-08
        • 2019 Minutes >
          • 2019-01-12
          • 2019-03-12
          • 2019-04-13
          • 2019-05-18
          • 2019-09-10
          • 2019-10-15
          • 2019-11-12
        • 2018 Minutes >
          • 2018-01-11 Minutes
          • 2018-03-08 Minutes
          • 2018-04-10 Minutes
          • 2018-05-08 Minutes
          • 2018-06-12 Minutes
          • 2018-07-05 Minutes
          • 2018-11-13 Minutes
          • 2018-12-18 Minutes
        • 2017 Minutes >
          • 2017-03-09 Minutes
          • 2017-04-13 Minutes
          • 2017-05-18 Minutes
          • 2017-08-10
          • 2017-11-09
        • 2016 Minutes >
          • 2016-04-23 Minutes
          • 2016-05-12 Minutes
          • 2016-06-09 Minutes
          • 2016-07-21 Minutes
          • 2016-07-30 Minutes
          • 2016-08-11 Minutes
          • 2016-08-27 Minutes
          • 2016-09-08 Minutes
          • 2016-10-13 Minutes
          • 2016-11-10 Minutes
          • 2016-12-08 Minutes
        • 2015 Minutes >
          • 2015-01-07 Minutes
          • 2015-02-07 Minutes
          • 2015-03-11 Minutes
          • 2015-04-08 Minutes
          • 2015-05-28 Minutes
          • 2015-07-08 Minutes
          • 2015-07-18 Minutes
          • 2015-08-02 Minutes
          • 2015-08-22 Minutes
          • 2015-09-21 Minutes
          • 2015-10-10 Minutes
          • 2015-11-02 Minutes
          • 2015-11-28 Minutes
          • 2015-12-12 Minutes
        • 2014 Minutes >
          • 2014-06-24 Minutes
          • 2014-07-09 Minutes
          • 2014-07-30 Minutes
          • 2014-08-20 Minutes
          • 2014-09-03 Minutes
          • 2014-10-08 Minutes
          • 2014-11-05 Minutes
  • Waterfront
  • Recreation
  • Events
  • About
    • Governing Documents
    • Fees and Payments
    • HLA Member Site
    • Budget
    • Potential Buyers
  • Contact
HIDDEN LAKE ASSOCIATION BOARD MEETING
Tuesday, December 8, 2020 - 6:30 PM
Online Skype meeting
 
AGENDA
 
Attendees: Michael Kelley, President, Bob Lucas, Vice President, Jacky Hastings, Treasurer, Chris Vachon, Secretary, Mikki Falcone, Recreation director, Donna Moxley, Road director, Andrea Young, Waterfront Director
 
Guests: None
 
1.  Address needs and concerns of guests, if applicable.
No guests present for this meeting.
 
2.  Acceptance of board minutes from November.
Approved unanimously with changes.
 
3.  Treasurer’s Report 
  • Financials
    • Checking           $118,818
    • Waterfront          $11,677
    • Playground            $2,806
    • Rainy Day               $8,688
    • Savings                       $118
    • CD                          $39,042
 
  • Liens Update – All liens are signed, notarized, and returned to the lawyer.  A property on Colonial Way will be going up for auction – we will be contacting the lawyer to share the outstanding balance and status of the liens on the property.
 
4.  Committee Reports
  • Recreation Updates by Mikki
    • Solar Panels – no update.
    • Rossi Hall plumbing update from November meeting – Chris is putting together a plan to connect water to Rossi Hall in spring.
    • Key fob software hand-off update from November meeting – training/hand off from Mike G will be scheduled after the holidays.
 
  • Waterfront Updates by Andrea
    • Andrea will be connecting with Mike G to get more info on his waterfront spreadsheets.
    • The board discussed updating waterfront policy ahead of the March mailing.
    • Andrea will be sourcing waterfront map and reviewing site ahead of 2021 season to plan out signage.
    • The board discussed pressure washing, sanding, and staining the wood docks ahead of the 2021 season as well as adding some sort of padding (fire hose?).
 
  • Road Updates by Donna
    • Rice Brook Wall – after one year of inactivity, owners discussed status with Donna and offered to resolve this by 05/31/21.  Donna recommended sending a violation letter via certified mail to the owners that would be lifted if the wall is removed by 05/31/21 or before transfer of property.  Mike will be drafting this letter.
    • Culverts
      • Culvert by the mailboxes – bids due to the town by 12/14.  Mikki to connect with town about the mailbox move.
      • Recent repairs were done to culvert in front of the Pratt property to eliminate puddle from recent storm.
    • Road Signs – recent missing yield sign was found on side of the road, missing stop sign was seen at property on Kings Highway – info shared with town.  Missing road signs were discussed (Woodlot), Donna to follow-up with the town.
    • Snow Plowing Update – two areas missed during first storm but contractor is open to feedback.
    • Old Colony Way – road has been rebuilt and ditched and we are now plowing this road.
    • Beavers – there has been excessive beaver activity this year and we will be continuing to monitor and resolve as issues come up.
    • Concrete forms + grates at dam – Mike to follow up with Jimmy on this.
 
  • Policy + Bylaw Updates by Chris
    • Outdoor Fire Policy – motion to vote by Bob, policy approved unanimously.  Chris to send final version to Donna for collection of digital signatures.
    • Bylaw Committee recruiting update – Donna to post on Facebook + website.
 
5.  Unfinished Business
  • Buildium Billing Update – negotiations with Buildium allowed us to maintain last year’s pricing compared to an initial major price markup.
  • Buildium EPay Update – still waiting for taxes to process.
  • John Hicks Update – progress is being made on property with plans for septic and electric updates.
  • Bourassa Update – certificate of occupancy has been obtained, camper is now winterized being stored.
 
6.  New Business
  • HLA Board Contact Information – Chris to update contact sheet for board members and share back to the group.
  • March Mailing Prep Discussion – Mike asked everyone to begin thinking about March Mailing and any topics that need to be included in it.  Mailing needs to be postmarked by 3/30, target is to have it finalized and sent immediately after March Board Meeting.
  • Andrea shared concerns about road speeds – board discussed having regular public posts on Facebook and website to share these types of periodic reminders.
 
Next Meeting:  Tuesday January 12, 2021 @ 6:30pm via Skype.
 
Board meeting adjourned: 8:49pm
2020-12-08_board_meeting_minutes.pdf
File Size: 94 kb
File Type: pdf
Download File

The Hidden Lake Association's clubhouse, Rossi Hall, and the waterfront area are great places to get together with your friends and neighbors. With a pancake breakfast, wine & cheese parties, and monthly bonfires, summer in the HLA is social!

  • Home
  • HLA Meetings
    • Membership Meeting Minutes >
      • 2022 >
        • 2022-06-25
        • 2022-08-27
      • General Membership Meeting Archive >
        • 2021 >
          • 2021-06-26
          • 2021-08-28
        • 2020 >
          • 2020-06-27
          • 2020-08-30
        • 2019 >
          • 2019/06/29
          • 2019-08-31
        • 2018 >
          • 2018-06-30 Annual Meeting
          • 2018-08-25 Budget Meeting
        • 2017 >
          • 2017-06-24 Annual Meeting
          • 2017-08-26 Budget Meeting
        • 2016 >
          • 2016-06-25 Agenda
          • 2016-06-25 Annual Meeting
          • 2016-08-27 Budget Meeting
        • 2015 >
          • 2015-06-27 Annual Meeting
          • 2015-07-29 Special Meeting
          • 2015-08-29 Budget Meeting
        • 2014 >
          • 2014-06-18 Special Membership Meeting
          • 2014-06-28 Annual Meeting
    • Board Minutes >
      • 2023 Minutes >
        • 2023-01-30
        • 2023-02-21
        • 2023-03-21
      • Board Minutes Archive >
        • 2022 Minutes >
          • 2022-01-11
          • 2022-02-08
          • 2022-03-15
          • 2022-04-19
          • 2022-05-10
          • 2022-06-15
          • 2022-07-19
          • 2022-08-16
          • 2022-10-18
          • 2022-11-15
          • 2022-12-20
        • 2021 Minutes >
          • 2021-01-12
          • 2021-02-09
          • 2021-03-09
          • 2021-04-13
          • 2021-05-11
          • 2021-06-08
          • 2021-07-13
          • 2021-08-10
          • 2021-09-14
          • 2021-10-12
          • 2021-11-09
          • 2021-12-14
        • 2020 Minutes >
          • 2020-01-14
          • 2020-02-11
          • 2020-03-17
          • 2020-03-30 Special COVID Meeting
          • 2020-04-14
          • 2020-05-12
          • 2020-07-07
          • 2020-08-13
          • 2020-09-08
          • 2020-10-13
          • 2020-11-10
          • 2020-12-08
        • 2019 Minutes >
          • 2019-01-12
          • 2019-03-12
          • 2019-04-13
          • 2019-05-18
          • 2019-09-10
          • 2019-10-15
          • 2019-11-12
        • 2018 Minutes >
          • 2018-01-11 Minutes
          • 2018-03-08 Minutes
          • 2018-04-10 Minutes
          • 2018-05-08 Minutes
          • 2018-06-12 Minutes
          • 2018-07-05 Minutes
          • 2018-11-13 Minutes
          • 2018-12-18 Minutes
        • 2017 Minutes >
          • 2017-03-09 Minutes
          • 2017-04-13 Minutes
          • 2017-05-18 Minutes
          • 2017-08-10
          • 2017-11-09
        • 2016 Minutes >
          • 2016-04-23 Minutes
          • 2016-05-12 Minutes
          • 2016-06-09 Minutes
          • 2016-07-21 Minutes
          • 2016-07-30 Minutes
          • 2016-08-11 Minutes
          • 2016-08-27 Minutes
          • 2016-09-08 Minutes
          • 2016-10-13 Minutes
          • 2016-11-10 Minutes
          • 2016-12-08 Minutes
        • 2015 Minutes >
          • 2015-01-07 Minutes
          • 2015-02-07 Minutes
          • 2015-03-11 Minutes
          • 2015-04-08 Minutes
          • 2015-05-28 Minutes
          • 2015-07-08 Minutes
          • 2015-07-18 Minutes
          • 2015-08-02 Minutes
          • 2015-08-22 Minutes
          • 2015-09-21 Minutes
          • 2015-10-10 Minutes
          • 2015-11-02 Minutes
          • 2015-11-28 Minutes
          • 2015-12-12 Minutes
        • 2014 Minutes >
          • 2014-06-24 Minutes
          • 2014-07-09 Minutes
          • 2014-07-30 Minutes
          • 2014-08-20 Minutes
          • 2014-09-03 Minutes
          • 2014-10-08 Minutes
          • 2014-11-05 Minutes
  • Waterfront
  • Recreation
  • Events
  • About
    • Governing Documents
    • Fees and Payments
    • HLA Member Site
    • Budget
    • Potential Buyers
  • Contact