HIDDEN LAKE ASSOCIATION BOARD MEETING
Tuesday, January 11, 2022 - 6:30 PM
ONLINE VIA ZOOM
MINUTES – APPROVED (02/08/22)
Attendees: Chris Vachon, President; Jacky Hastings, Treasurer; Mikki Falcone, Recreation Director; Donna Moxley, Road Director; Fred Pasler, Waterfront Director
Unable to Attend: Trevor Anderson, Vice President
Guests: Joe Traniello, Mary Riley
1. Address needs and concerns of guests, if applicable.
2. Acceptance of board minutes from December.
December Minutes were unanimously approved as written.
3. Treasurer’s Report
4. Committee Reports
5. Unfinished Business and Other Updates
6. New Business
Next Board Meeting: Tuesday February 8 @ 6:30pm via Zoom
Board Meeting Adjourned at: 7:38pm
Tuesday, January 11, 2022 - 6:30 PM
ONLINE VIA ZOOM
MINUTES – APPROVED (02/08/22)
Attendees: Chris Vachon, President; Jacky Hastings, Treasurer; Mikki Falcone, Recreation Director; Donna Moxley, Road Director; Fred Pasler, Waterfront Director
Unable to Attend: Trevor Anderson, Vice President
Guests: Joe Traniello, Mary Riley
1. Address needs and concerns of guests, if applicable.
- Joe – none
- Mary – introduced herself to the group.
2. Acceptance of board minutes from December.
December Minutes were unanimously approved as written.
3. Treasurer’s Report
- Financials (rounded to nearest dollar):
- Checking $ 94,899 *Pending payments of $3,359 (Insurance Premium) and $2,931.50 (Legal Services)
- Waterfront $ 10,533
- Playground $ 2,807
- Rainy Day $ 14,951
- Pre-Pay Savings $ 645
- Capital Expense $ 5,001
- CD $ 39,191
- TOTAL $ 168,027 ($161,737 after pending payments)
- Finance updates – Chris shared updates for current fiscal year including a document that contained balances/expenses by department. Mikki asked about available funds for spring pool projects (opening, install of solar panel, and concrete repair. The board decided to put the recently received insurance payment toward the Roads Account since that is where it came from in the previous fiscal year.
- Lien/Collection Updates – Chris shared an update on the liens that we will be recording if accounts are not current by 1/29.
- Tax Updates – Chris shared an update that included the recent correspondence received from the IRS.
4. Committee Reports
- Recreation Updates by Mikki
- NHDES Rule Changes for Public Pools Update – Mikki shared an update on her conversation with Tim Wilson last week about the NHDES Rule Change Update. Tim shared that if Clearwater has their certification, we are covered after we register the pool with NHDES. She will be working with Clearwater to get a copy of their certificate and get us set up for the coming year.
- Waterfront Updates by Fred
- Beaver Activity Update – Fred shared an update on his progress with the NHDES Wetlands Commission. They will be getting back to him soon regarding whether a permit is required to remove the beaver hut that has been built on boat slip A3. The Wetlands Commission shared that a similar project in a different area had been completed recently.
- Hidden Pond Dam/Spillway Update – Fred shared an update on his recent conversations with with NHDES Wetlands Commission regarding the wetland remediation at the Hidden Pond Spillway. He shared that he is reaching out to environmental engineering firms to work on pricing out the spillway project.
- Boat Sticker Update – Fred picked up boat stickers and the board discussed how to distribute them this summer since we will not have pool attendants.
- Road Updates by Donna
- Plowing/Winter Roads Update – Donna shared an update on plowing and sanding. The board discussed how to communicate with members regarding icy conditions.
- Kings Highway Drainage/Culvert Update – Donna shared that the culvert is fully installed and is draining properly. The blocked/crushed culvert on Rice Brook was also cleared and half replaced.
- Tigola Culvert/Insurance Claim Update – Chris updated the board on this including his recent conversations with our insurance agent.
- Culvert Monitoring/Maintenance Program Update – Donna is getting pricing from our road vendor.
- Kings Highway/North Hidden Lake Road Sign Update – no updates at this time.
- Violations Review – one potential violation is waiting on a review/advisement from the HLA lawyer.
- Buildium Task Review – all current tasks are being worked on.
5. Unfinished Business and Other Updates
- Post Office Updates – according to selectmen’s meeting last night, post office is staying and things should be business as usual. Will not be open on Tuesdays. Mikki shared concerns about boxes only being added to the top row – she will be working on a sign to communicate how to add your mailbox properly.
- Temporary Seasonal Home Update – Chris shared an update on the remaining property that is overdue for removal of the camper.
- Secretary + Treasurer Recruitment Update – Chris shared on the recent recruitment email and responses he has received.
- Emergency Response Committee Update – no updates at this time.
- Concrete forms + grates at dam Update – no updates at this time.
- Ops Manual/Calendar Update – Chris shared an update on this and will be getting all board members a template and example to work on.
6. New Business
- Spring Mailing – the board briefly discussed the spring/April mailing. Chris will be sharing last year’s mailing with the group and
Next Board Meeting: Tuesday February 8 @ 6:30pm via Zoom
Board Meeting Adjourned at: 7:38pm
| 2022-01-11_board_minutes.pdf |