HIDDEN LAKE ASSOCIATION BOARD MEETING
Tuesday, February 9, 2021 - 6:30 PM
Online Skype meeting
MINUTES
Attendees: Michael Kelley, President; Bob Lucas, Vice President; Jacky Hastings, Treasurer; Chris Vachon, Secretary; Mikki Falcone, Recreation director; Donna Moxley, Road director; Andrea Young, Waterfront Director
Guests:
1. Address needs and concerns of guests, if applicable.
No guests.
2. Acceptance of board minutes from January.
Approved unanimously with changes.
3. Treasurer’s Report
4. Committee Reports
5. Unfinished Business
6. New Business
Next Meeting: Tuesday March 9th @ 6:30pm via Skype.
Board Meeting adjourned: 8:44pm
Tuesday, February 9, 2021 - 6:30 PM
Online Skype meeting
MINUTES
Attendees: Michael Kelley, President; Bob Lucas, Vice President; Jacky Hastings, Treasurer; Chris Vachon, Secretary; Mikki Falcone, Recreation director; Donna Moxley, Road director; Andrea Young, Waterfront Director
Guests:
1. Address needs and concerns of guests, if applicable.
No guests.
2. Acceptance of board minutes from January.
Approved unanimously with changes.
3. Treasurer’s Report
- Financials
- Checking $83,686
- Waterfront $11,679
- Playground $2,806
- Rainy Day $8,689
- Savings $118
- CD $39,066
- Liens Update – one lien will be released shortly.
- Legal Fees – Jacky will be continuing to work on this and sharing her findings with the Board.
4. Committee Reports
- Recreation Updates by Mikki
- Key fob software hand-off updates – Mikki looking to get this done in late February or early March.
- Fibercast Internet/Phone for pool house – board discussed and approved install of Fibercast Internet + Phone for pool house and will be installing a battery backup for the phone system once installed.
- Scaffold Purchase – board discussed the purchase vs. rental costs of scaffolding for winterizing and maintenance and agreed we should purchase a set of scaffolding. Mikki to ID options for the board to review.
- Paint/Glaze Hall Floor – Mikki is working to ID painters to get a price for this work ahead of spring.
- Spring Opening Plan – the board discussed the spring opening plan and will be continuing to monitor the situation
- Waterfront Updates by Andrea
- Boat Slip Policies + Procedures – the board discussed this ahead of the March mailing.
- Road Updates by Donna
- Tigola Washout Follow-up – Donna + Mike discussed the washout with the insurance agent.
- Mailbox Return Move Updates – Mikki will be talking to postmaster to get their specs and then work with resident who will be building the updated mailbox frame. After we have a plan, Mike will be taking this to the Andorra Forest, Postmaster, and town for review + approval before building begins.
- Rice Brook Wall update – letter sent to owner via certified mail.
- Concrete forms + grates at dam update – Mike reached out to Jimmy, will follow up again.
- Woodlot Boat Access Properties – Donna shared that some “boat-access-only” properties now have a road and will be further researching this prior to the next meeting.
- Policy + Bylaw Updates by Chris
- Bylaw Committee update
5. Unfinished Business
- Buildium E-Pay Update – Mike learned that due to the IRS shutdown last year, they are way behind on processing returns. We can’t move E-Pay/online billing forward until this is processed.
- Virginia Clark Deed Research Follow-up form January – Mike followed up with Virginia about this and things have been updated in Buildium.
- John Hicks Update – Septic plan is approved and funded but waiting for ground to thaw for installation. Well has been quoted and money is being fundraised now. Additional support may be coming from Habitat for Humanity and/or Home Depot.
- March Mailing Updates + Discussion – drafts of the March mailing were reviewed and edits will be made ahead of the March meeting.
6. New Business
- Fibercast Questions from residents – Mike will be putting an update post on the website with the most recent information.
Next Meeting: Tuesday March 9th @ 6:30pm via Skype.
Board Meeting adjourned: 8:44pm
| 2021-02-09_board_meeting_minutes.pdf |