HIDDEN LAKE ASSOCIATION BOARD MEETING
                                       Tuesday, April 14, 2020 - 6:30 PM 
                                                       Remote Meeting via Skype
 
 
                                                   MEETING MINUTES
 
Attendees:  Mike Kelley, Mikki Falcone, Bob Lucas, Mike Gallagher, Jacky Hastings, Donna Moxley
 
Volunteers: Bob Frietag, as interim secretary
 
Guest: Bryan Bruder - Signage Update

• Sign changes for notifying residents of upcoming meetings and events
• Mikki has been working with Bryan to make changes to the current or new sign
  • Suggest adding tracks and letters to the sign for changeable fields
  • Spelling out meeting/event descriptions would be helpful for new members
  • Mikki will drop off the existing sign to Bryan

 
1. Acceptance of board minutes from March meeting.
●Approved with suggested changes
 
2. Treasurer’s Report

• Liens Update
  • There are 27 outstanding liens.  
  • One property was scheduled for a foreclosure sale but has been postponed due to NH Gov Covid 19 recommendations
• There have been several early payments by HLA residents, and will be posted in Buildium
• Invoices for 2020 dues have been issued from Buildium
• Three training sessions on Buildium are scheduled for completion

 
●      Account balances
○      Main Checking Acct $14,932
○      Waterfront Savings Acct $9,477
○      Playground Fund $2,804
○      Rainy Day Fund $8,682
○      Savings Acct $103
○      2yr CD $38,569
○      Total:  $74,357
●The CPA is in the process of filing HLA taxes
●Tax documents have been provided to the CPA
 
3. Committee Reports
 

• Recreation      
  • Opening Pool House and Rossi Hall May 4th pending NH Gov approval
  • Clearwater Pool and Spa will open the pool  on May 26th  (Subject to change given the Covid-19 pandemic)
  • Replacement of solar panels - Clearwater has suggested options
    • The Board will need to review proposals and the 2020 budget
      • A Proposal from Clearwater is currently under review
      • The Board may need to consider other options
    • The Board may also want to consider replacing the shingles before installing new solar panels

 

• Waterfront   
  • Docks in on May 2, 2020 9:00

 
 

• Roads 
  • No update on culvert replacement on Kings Hwy
  • Hidden Lake continues to have a beaver problem
    • The dam is still not functioning as intended
    • The overflow is currently flowing through the spillway
    • A plan is needed to clear the blockage and prevent the beavers from blocking it in the future
      • A committee of HLA volunteer residents to work on a solution is needed
      • Prioritize dam maintenance that can be done in the interim
        • Remove debris from the outflow
        • Trim brush and trees identified as a problem by DES

 
 

• Bylaws
  • Mikki will request an updated revision of the Bylaws from the Bylaw Committee prior to the May 2020 Board meeting.  

 
 
4. Unfinished Business
 
●      Operating businesses in the development (Covenant Violation).
●      Letter to members about cleaning out their culverts
●      Update of JLN fee amount based on new assessment
 
5. New Business
 
●      Mailing letters completed – discuss
●      Foreclosure / Auction properties, how to handle
●      COVID-19 impacts
●      Mailbox Project revisit
●      Buildium migration
o   Add access for Lexi to link correspondence letters (Mike K.)
●      Meeting signage and communication
●      Multiple Lot owner invoice / communication 
 
  
Next Meeting:  May 12, 2020
Board meeting adjourned: 9:13 PM