HIDDEN LAKE ASSOCIATION BOARD MEETING
Preliminary Minutes
February 15, 2018
The meeting was held at Donna Moxley’s home.
Present: Mike Kelley, Bill Osterhout, Nick Cashorali, Dian Mathews,
Donna Moxley, Mike Gallagher
1. Minutes of the January meeting were accepted as amended.
Mr. & Mrs. Hayes did not attend our meeting to discuss HLA roads.
2. ACTIONS
A. MOTION Nick/Donna: “We move that Bill Osterhout will be the
HLA Interim Treasurer, with all financial responsibilities and powers,
until the June elections. MOTION CARRIED.
Dian and Bill will go to Walpole Savings Bank to sign him onto the
account as soon as it can be arranged.
B. No action was taken in regards to the Bylaws Revision. Nick has done
the paragraph we needed revised and will e-mail it to the committee. The
Board will discuss the Bylaws in depth at the April meeting. The Revision
will be brought before the members at the June meeting; mailed out in
July and voted on at the August meeting.
3. DISCUSSIONS
A. MARCH MAILINGS
* Mike K will write up a brief “President’s Message”.
On the back: 2018 Pool Schedule (see “events” below.)
* Donna and Dian will work on correcting the mailing list for
assessment bills. We will hold a “Membership List committee
meeting March 7th (Mike K., Donna, Dian, Nick 6:30 – Donna’s)
Data Points: spread sheet, E-mail addresses, Dick Scofield’s list of
new members addresses, Sign-in sheets from the June 2017 &
Aug. 2017 meetings.
* Donna and Mike G will update the “Boat Slip Waiting List” (Five are
on the list.) Boat slip assignments will be dated by the Post Office date
stamped on the envelope. Donna will find the revised Boat Slip List.
* Dian will pick up the mail. Checks will go to Bill. Boat slip request
forms with dated envelopes will go to Mike G.
* We need to also come up with ideas for an HLA fun Summer Schedule
of events. Some ideas that came up: Mike G would hold a PIG ROAST;
Donna will check with Pam about the annual Wine & Cheese party, and Mike
& Bob’s annual HLA Breakfast; will Mikki do another Pot Luck Dinner?;
the Docks In & Out dates (In –May20, Out – Col. Day); Rossi Yard Sale…
* We will send all assessments out as hard copy. Members may use electronic
Page One
HLA Feb. 2018 minutes – Page Two
payment with a bank fee of $20. Envelope stuffing party will be at
Donna’s on March 22 at 6:30 PM.
B. Timelines for Board work
* Bylaws – see above
* Pool Issues: We will have Mikki call Clearwater to open pool.
Donna will post the lawn mowing job on our website and Facebook.
We will ask Mikki to explain our Employee policy to pool attendants
and keep a record of infractions if there are any.
Still discussing a keyless entry system which would have the bathrooms
Accessible to fishermen. Keys would be programmed not work after 8 PM.
Keys would only be used during the week. We would also install motion
activated cameras.
* Boat slip issues – see above
* ROADS
One more JLN person paid a Road Fee of $200. Thank you!
Donna will use what remains of the road budget to buy more gravel for the
Spring grading.
C. Membership in HLA must be confined to persons living in the neighborhood
or on an adjacent road. We believe the brown A- frame on King’s Highway is
actually part of the HLA development and the renters could use the pool if the
landlord pays an assessment. Nick will check on this.
D. Nick will send the Board a digital budget.
E. New idea: There is a grant for purchase of mailbox units – we would need two units.
They cost $2000 each and require a 10x10 pad. WHERE they would be put is the
sticking point.
Meeting adjourned at 8:30 PM.
Dian Mathews, Recording Secretary
Preliminary Minutes
February 15, 2018
The meeting was held at Donna Moxley’s home.
Present: Mike Kelley, Bill Osterhout, Nick Cashorali, Dian Mathews,
Donna Moxley, Mike Gallagher
1. Minutes of the January meeting were accepted as amended.
Mr. & Mrs. Hayes did not attend our meeting to discuss HLA roads.
2. ACTIONS
A. MOTION Nick/Donna: “We move that Bill Osterhout will be the
HLA Interim Treasurer, with all financial responsibilities and powers,
until the June elections. MOTION CARRIED.
Dian and Bill will go to Walpole Savings Bank to sign him onto the
account as soon as it can be arranged.
B. No action was taken in regards to the Bylaws Revision. Nick has done
the paragraph we needed revised and will e-mail it to the committee. The
Board will discuss the Bylaws in depth at the April meeting. The Revision
will be brought before the members at the June meeting; mailed out in
July and voted on at the August meeting.
3. DISCUSSIONS
A. MARCH MAILINGS
* Mike K will write up a brief “President’s Message”.
On the back: 2018 Pool Schedule (see “events” below.)
* Donna and Dian will work on correcting the mailing list for
assessment bills. We will hold a “Membership List committee
meeting March 7th (Mike K., Donna, Dian, Nick 6:30 – Donna’s)
Data Points: spread sheet, E-mail addresses, Dick Scofield’s list of
new members addresses, Sign-in sheets from the June 2017 &
Aug. 2017 meetings.
* Donna and Mike G will update the “Boat Slip Waiting List” (Five are
on the list.) Boat slip assignments will be dated by the Post Office date
stamped on the envelope. Donna will find the revised Boat Slip List.
* Dian will pick up the mail. Checks will go to Bill. Boat slip request
forms with dated envelopes will go to Mike G.
* We need to also come up with ideas for an HLA fun Summer Schedule
of events. Some ideas that came up: Mike G would hold a PIG ROAST;
Donna will check with Pam about the annual Wine & Cheese party, and Mike
& Bob’s annual HLA Breakfast; will Mikki do another Pot Luck Dinner?;
the Docks In & Out dates (In –May20, Out – Col. Day); Rossi Yard Sale…
* We will send all assessments out as hard copy. Members may use electronic
Page One
HLA Feb. 2018 minutes – Page Two
payment with a bank fee of $20. Envelope stuffing party will be at
Donna’s on March 22 at 6:30 PM.
B. Timelines for Board work
* Bylaws – see above
* Pool Issues: We will have Mikki call Clearwater to open pool.
Donna will post the lawn mowing job on our website and Facebook.
We will ask Mikki to explain our Employee policy to pool attendants
and keep a record of infractions if there are any.
Still discussing a keyless entry system which would have the bathrooms
Accessible to fishermen. Keys would be programmed not work after 8 PM.
Keys would only be used during the week. We would also install motion
activated cameras.
* Boat slip issues – see above
* ROADS
One more JLN person paid a Road Fee of $200. Thank you!
Donna will use what remains of the road budget to buy more gravel for the
Spring grading.
C. Membership in HLA must be confined to persons living in the neighborhood
or on an adjacent road. We believe the brown A- frame on King’s Highway is
actually part of the HLA development and the renters could use the pool if the
landlord pays an assessment. Nick will check on this.
D. Nick will send the Board a digital budget.
E. New idea: There is a grant for purchase of mailbox units – we would need two units.
They cost $2000 each and require a 10x10 pad. WHERE they would be put is the
sticking point.
Meeting adjourned at 8:30 PM.
Dian Mathews, Recording Secretary