HIDDEN LAKE ASSOCIATION BOARD MEETING
Amended Minutes
April 13, 2019
Rossi Hall, 10:30 AM
Present: President Mike Kelly, Treasurer Jacky Hastings, Secretary Dian Mathews,
Directors Donna Moxley, Mikki Falcone and Mike Gallagher
Guest: member Frank Stuckey
Mike Kelly made chocolate chip cookies in the new oven. Yum!
Frank Stuckey came to the HLA board representing his son Cliff, to let us know, per the Covenants, that his son has built a Tiny Home and would like to place it on one of Frank’s lots. The discussion was about the section of the Covenants “(2) USES…No trailer, modular, or mobile homes shall be allowed thereon without the written consent of Stoddard.” The Tiny Home is built on wheels and meant to be permanent on wheels. The board has agreed to give written consent to Cliff Stuckey for his Tiny Home to be placed on one of Frank Stuckey’s lots for six months.
1. The minutes of the March 2019 board meeting were not approved as no one on the board could remember reading them. They will be resent and put up for approval in May.
2. TREASURER’S REPORT – Jacky
a. There have been only five returns of assessments sent out.
b. There has been another foreclosure in the community.
c. Our Emergency CD will be up for renewal. Perhaps moving it to Service Credit Union would
give us a higher return.
d. We paid $894 for Workers’ Comp. and $1000 for the Directors/Board insurance policy.
e. Now that the 2019 mailings are out, Jacky will look into the PAYHOA site. The trial period
is one month.
f. A new way to store our HLA data might be to follow the history of the LOT and keep it all
including the deed research.
g. Jacky will create a generic form for the title companies. Donna will find out who pays the $100
title fee.
DISCUSSION of the Keyless Entry Project for this summer:
Fobs are being ordered. Members will pick them up at the poolhouse.
There will be 4 cameras. We have the locks and the programmer. The pool house will be programmed first. Phase Two will be the pool and last will be Rossi Hall.
We will have to change the configuration of the chain link fence around the pool to include the shower and eventually, Rossi Hall.
Should we extend our WiFi coverage to include the entire waterfront?
Discussion of the Pool House building:
Mikki and Mike G cleaned out the old shed and there is now enough room for all the dock pieces.
Since we now DON’T need a new shed could the $5000 voted on be used to fund a new pool house building? Or perhaps we should have a special assessment? Our goal is to have pool attendants on weekends only The money we save could also be used for the new pool house.
We will need design plans and amounts. Mike K. and Mikki will get estimates.
Page One
HLA April 2019 Board Meeting Minutes
Page Two
Discussion continued -Fundraiser Idea: We could have lanyards with an HLA logo. We could hold a contest for a new HLA logo. Mikki will get a gift basket as a prize. We could hold a vote at the August meeting.
3. COMMITTEE REPORTS
a. RECREATION – Mikki
1) Attendants this summer will be: Patti Marotta, Megan Michaud and Courtney Hastings.
Salary for new attendant will be $8 per hour.
2) Rossi Hall rental fee is $30.
3) Kenny and Jocelyn Young will paint the doors on Rossi Hall as soon as the temps get up
above 50 degrees.
4) Water will be turned on April 22. Grab bars will installed by the new toilets.
5) The phone line will be on April 26. We will have 911 and local calls.
6) Lexie Currie donated 5 motion lights. Dave Stenstrum will put them up around the pool
deck.
7) We need to get an amount from the Select Board for the AED light they said they’d
purchase.
8) The Pelligrinos are going to donate a grill.
b. WATERFRONT – Mike G.
1) 16 boat slips are paid.
2) FYI: According to our Bylaws an associate member (Paying for Road Only) cannot
get a boat slip.
3) We need to be aware of damage to boats from the mower.
4) We are going to phase in the boat form and new rules.
c. ROADS – Donna
1) Our plowing contractor and grading contractor will be sent letters complimenting
them for their work on our roads.
2) Grading will commence when the roads dry out. Maybe by the second week in May.
3) We are looking at the replacement of the culverts on S. Hidden Lake and Scenic, and
on Woodlot. Colonial Way and N. Hidden may need to change. The lack of a culvert
under Babineau’s driveway on Beaver Brook is causing damage to the intersection below it.
4. UNFINISHED BUSINESS
a. Deed Research: Donna is up to the letter H. Some of the deeds will have to go to our HOA
lawyer for further research.
b. Dian will call the DES guy for a dam visit on May 2, Thursday.
5. NEW BUSINESS
a. We have inquiries from a tree cutter. We have many large pines on our easement. Cutting them
down would allow the roads to dry out quicker. We can tag the trees.
b. Mikki will handle the Vice President’s job of our insurance until we have a new vice president.
Meeting adjourned at 2:20. NEXT MEETING IS SATURDAY,MAY 18, 10:30 AM.
Dian Mathews, Secretary
Amended Minutes
April 13, 2019
Rossi Hall, 10:30 AM
Present: President Mike Kelly, Treasurer Jacky Hastings, Secretary Dian Mathews,
Directors Donna Moxley, Mikki Falcone and Mike Gallagher
Guest: member Frank Stuckey
Mike Kelly made chocolate chip cookies in the new oven. Yum!
Frank Stuckey came to the HLA board representing his son Cliff, to let us know, per the Covenants, that his son has built a Tiny Home and would like to place it on one of Frank’s lots. The discussion was about the section of the Covenants “(2) USES…No trailer, modular, or mobile homes shall be allowed thereon without the written consent of Stoddard.” The Tiny Home is built on wheels and meant to be permanent on wheels. The board has agreed to give written consent to Cliff Stuckey for his Tiny Home to be placed on one of Frank Stuckey’s lots for six months.
1. The minutes of the March 2019 board meeting were not approved as no one on the board could remember reading them. They will be resent and put up for approval in May.
2. TREASURER’S REPORT – Jacky
a. There have been only five returns of assessments sent out.
b. There has been another foreclosure in the community.
c. Our Emergency CD will be up for renewal. Perhaps moving it to Service Credit Union would
give us a higher return.
d. We paid $894 for Workers’ Comp. and $1000 for the Directors/Board insurance policy.
e. Now that the 2019 mailings are out, Jacky will look into the PAYHOA site. The trial period
is one month.
f. A new way to store our HLA data might be to follow the history of the LOT and keep it all
including the deed research.
g. Jacky will create a generic form for the title companies. Donna will find out who pays the $100
title fee.
DISCUSSION of the Keyless Entry Project for this summer:
Fobs are being ordered. Members will pick them up at the poolhouse.
There will be 4 cameras. We have the locks and the programmer. The pool house will be programmed first. Phase Two will be the pool and last will be Rossi Hall.
We will have to change the configuration of the chain link fence around the pool to include the shower and eventually, Rossi Hall.
Should we extend our WiFi coverage to include the entire waterfront?
Discussion of the Pool House building:
Mikki and Mike G cleaned out the old shed and there is now enough room for all the dock pieces.
Since we now DON’T need a new shed could the $5000 voted on be used to fund a new pool house building? Or perhaps we should have a special assessment? Our goal is to have pool attendants on weekends only The money we save could also be used for the new pool house.
We will need design plans and amounts. Mike K. and Mikki will get estimates.
Page One
HLA April 2019 Board Meeting Minutes
Page Two
Discussion continued -Fundraiser Idea: We could have lanyards with an HLA logo. We could hold a contest for a new HLA logo. Mikki will get a gift basket as a prize. We could hold a vote at the August meeting.
3. COMMITTEE REPORTS
a. RECREATION – Mikki
1) Attendants this summer will be: Patti Marotta, Megan Michaud and Courtney Hastings.
Salary for new attendant will be $8 per hour.
2) Rossi Hall rental fee is $30.
3) Kenny and Jocelyn Young will paint the doors on Rossi Hall as soon as the temps get up
above 50 degrees.
4) Water will be turned on April 22. Grab bars will installed by the new toilets.
5) The phone line will be on April 26. We will have 911 and local calls.
6) Lexie Currie donated 5 motion lights. Dave Stenstrum will put them up around the pool
deck.
7) We need to get an amount from the Select Board for the AED light they said they’d
purchase.
8) The Pelligrinos are going to donate a grill.
b. WATERFRONT – Mike G.
1) 16 boat slips are paid.
2) FYI: According to our Bylaws an associate member (Paying for Road Only) cannot
get a boat slip.
3) We need to be aware of damage to boats from the mower.
4) We are going to phase in the boat form and new rules.
c. ROADS – Donna
1) Our plowing contractor and grading contractor will be sent letters complimenting
them for their work on our roads.
2) Grading will commence when the roads dry out. Maybe by the second week in May.
3) We are looking at the replacement of the culverts on S. Hidden Lake and Scenic, and
on Woodlot. Colonial Way and N. Hidden may need to change. The lack of a culvert
under Babineau’s driveway on Beaver Brook is causing damage to the intersection below it.
4. UNFINISHED BUSINESS
a. Deed Research: Donna is up to the letter H. Some of the deeds will have to go to our HOA
lawyer for further research.
b. Dian will call the DES guy for a dam visit on May 2, Thursday.
5. NEW BUSINESS
a. We have inquiries from a tree cutter. We have many large pines on our easement. Cutting them
down would allow the roads to dry out quicker. We can tag the trees.
b. Mikki will handle the Vice President’s job of our insurance until we have a new vice president.
Meeting adjourned at 2:20. NEXT MEETING IS SATURDAY,MAY 18, 10:30 AM.
Dian Mathews, Secretary