2015/11/02 Minutes HIDDEN LAKE ASSOCIATION
Accepted Minutes
November 2nd, 2015 6 PM
D. Mathews’ Home
Present: Tom Chagnon-President, Pat Bassett-V. President, Jack Page-Treasurer, Dian Mathews-Recording Secretary, Directors- Matt Wheeler, Sam Kaczka, Mikki Falcone.
· Emergency Contingency CD Balance= $37,145.91.
· Rainy Day Savings Account= $8,569.58.
· Dedicated Dock & Beach Account= $0.00 Balance not yet calculated and account not opened yet. Balance will be about $2000.
· Accounts Receivable Balance= $16,796.12.
· Accounts Payable Balance= $475.00 (NH Dam Registration & NH 501(C3) Annual Registration.
· Dunning Letters – have received about $2,500 since 10/1/2015. Jack & Dian are authorized by the Board to discuss further action towards recipients of Dunning letters.
Dam Spillway work has been completed. Letter sent to NH
DES/Dam Bureau to inform them of this work.
Kennedy Brook work completed.
B. RECREATION AREA – Matt
· No decision as to what should happen to kayaks & canoes left on the racks. Perhaps we’ll remove them in spring…
· New Committee will be called the “Waterfront Committee”. Bryan Bruder will be asked to chair the committee.
· Matt will e-mail the Board his versions of “Job Descriptions for Pool Attendants” and “Liability for Usage of Rossi Hall” documents.
· There will be a posted Master Calendar for Use of Rossi Hall next summer.
· We need to think about repairs to the Pool House roof. An additional solar panel will be put on the roof next season.
· The pool liner was a 2004 improvement. It should be replaced in 6 years.
C. INSURANCE - No report
D. COVENANTS – No report
4. Unfinished Business A. Tom, Sam & Dian reported on visit to Hanna’s office. Board
discussed where we should go next.
B. Seasonal Employees - Jack did research and received info
from the NH Employment Office.
· Anyone can file for Unemployment Insurance.
· Our budget for Pool Attendants would go up approximately $3000 due to FICA payments, Workmen’s Comp. Insurance, and the service charge to have the payments managed.
C. We have learned that Attorney Gavin is ill. Jack will notify
another person at the Law Firm to get our data.
D. The audit will not be pursued. Jack will put the word out that
We are looking for HLA members with some financial
background to review our books.
E. August Budget Meeting minutes were mailed via US mail (138)
And e-mail (67).
Next Board meeting will be Saturday, November 28th at Dian’s home.
Motion to adjourn: Pat/Jack @ 7:40 PM.
Dian Mathews, Recording Secretary
Accepted Minutes
November 2nd, 2015 6 PM
D. Mathews’ Home
Present: Tom Chagnon-President, Pat Bassett-V. President, Jack Page-Treasurer, Dian Mathews-Recording Secretary, Directors- Matt Wheeler, Sam Kaczka, Mikki Falcone.
- October 10th, 2015 minutes accepted as amended.
- Treasurer’s Report – Jack
· Emergency Contingency CD Balance= $37,145.91.
· Rainy Day Savings Account= $8,569.58.
· Dedicated Dock & Beach Account= $0.00 Balance not yet calculated and account not opened yet. Balance will be about $2000.
· Accounts Receivable Balance= $16,796.12.
· Accounts Payable Balance= $475.00 (NH Dam Registration & NH 501(C3) Annual Registration.
· Dunning Letters – have received about $2,500 since 10/1/2015. Jack & Dian are authorized by the Board to discuss further action towards recipients of Dunning letters.
- Committee Reports
Dam Spillway work has been completed. Letter sent to NH
DES/Dam Bureau to inform them of this work.
Kennedy Brook work completed.
B. RECREATION AREA – Matt
· No decision as to what should happen to kayaks & canoes left on the racks. Perhaps we’ll remove them in spring…
· New Committee will be called the “Waterfront Committee”. Bryan Bruder will be asked to chair the committee.
· Matt will e-mail the Board his versions of “Job Descriptions for Pool Attendants” and “Liability for Usage of Rossi Hall” documents.
· There will be a posted Master Calendar for Use of Rossi Hall next summer.
· We need to think about repairs to the Pool House roof. An additional solar panel will be put on the roof next season.
· The pool liner was a 2004 improvement. It should be replaced in 6 years.
C. INSURANCE - No report
D. COVENANTS – No report
4. Unfinished Business A. Tom, Sam & Dian reported on visit to Hanna’s office. Board
discussed where we should go next.
B. Seasonal Employees - Jack did research and received info
from the NH Employment Office.
· Anyone can file for Unemployment Insurance.
· Our budget for Pool Attendants would go up approximately $3000 due to FICA payments, Workmen’s Comp. Insurance, and the service charge to have the payments managed.
C. We have learned that Attorney Gavin is ill. Jack will notify
another person at the Law Firm to get our data.
D. The audit will not be pursued. Jack will put the word out that
We are looking for HLA members with some financial
background to review our books.
E. August Budget Meeting minutes were mailed via US mail (138)
And e-mail (67).
Next Board meeting will be Saturday, November 28th at Dian’s home.
Motion to adjourn: Pat/Jack @ 7:40 PM.
Dian Mathews, Recording Secretary