2015/07/08 MinutesHLA Board Notes from Executive Session
July 8, 2015
Rossi Hall
Next meeting will be an Executive Coffee Hour @ Mikki’s, 9AM,
Sat., July 18th, 2015.
Dian Mathews, Recording Secretary
2015/07/08 Minutes HIDDEN LAKE ASSOCIATION BOARD MEETING
Corrected Minutes
July 8, 2015
Rossi Hall, 6 PM
Present: President-T. Chagnon, V. President-P. Bassett, Recording Secretary-D. Mathews, Directors- M. Wheeler, S. Kazcka, M. Falcone
Guests: Corresponding Secretary-A. Currie, former Director Bryan Bruder, former President E. Mason, Steve McGerty
1. Board minutes of June 10, 2015 accepted as corrected.
2. Ellen Mason was appointed “Interim Treasurer” by the President.
· Discussion about Quickbooks- which is the system Jack used.Since Ellen does not know this system she declined to serve as interim treasurer. We have an HLA laptop with all Association data on it. Matt and Tom both know someone they can ask who might be able to help us out with Quickbooks.)
· Dian will speak to Jack to see if we can transfer address data to her computer so labels can be printed out for mailing minutes from the June Membership meeting.
3. Committee Reports
A. ROAD Committee – Director Sam Kazcka will Chair the Road Committee.
· Sam and Tom will speak to Landsite about the winter plowing contract already signed.
· We need a “No Parking Overnight” sign by the pool area.
B. COVENANTS Committee
· Lexie went over which Policies had been completed and which were being worked on currently.
· MOTION Matt/Pat: “We move that the Covenants Committee continue their work & research on writing Policies, but that no action be taken until we have consulted an HOA attorney.”
· MOTION Tom/Sam: “We move that the motion be amended to read “an HOA attorney. PASSED
· MOTION PASSED.
C. RECREATION Committee
4. Corresponding Secretary sent a Thank you to Doug Henderson and Pam Bruder, Bryan Bruder,Bob and Mike, Jackie and Jason Hastings, Chris and Laura Torian,Dick Scofield & Paul Krampert.
Lexie also explained what had proceeded with Borassa and letter to his Attorney to update those previously not on the Board.
5.Unfinished Business
Barbara Duganek hasn’t responded to our invite to meet with the Board. She wanted to discuss the “Indian Trail” that used to be cut down to the water. We will wait for her to contact us.
6. New Business
· Special Meeting July 29th Discussion about meeting. We will need lots of chairs.
· Home Owners’ Association Lawyer – Tom Hannah of School Street, Keene.
Tom and Matt will approach him and find out what he charges. We’re thinking that no one person ought to speak with the attorney – it should always be a pair from the Board. Phone calls should have a written report.
The Board went into Executive session at this point in the meeting.
The next Board meeting will be Sat., July 18th, 2015 “Coffee” at Mikki’s
At 9 AM.
The Covenants Committee meeting will move to Sunday, July 19th at 2 PM.
Dian Mathews, Recording Secretary
July 8, 2015
Rossi Hall
- Discussion about Savings Bank of Walpole Debit cards. Why/how they were being used. Board decided detriments outweighed the benefits.
- MOTION Tom/Mikki: “We move that the SBW Debit cards be pulled.” PASSED. Dian will go to the bank to cancel them. We have Jack’s; Tom will get Bryan’s; Matt will get Roy’s and ask him if there is anything he needs to run the pool.
- Discussion about HLA’s “Subcontractors”. We need to look at our insurance policies. Dian will ask Jack for the name of our agent and the insurance company. There are concerns about liability with our pool attendants.
- Matt brought up the point that in our By-Laws there is no statement of specific duties for the Directors. Do we need to amend the By-Laws to spell out Director responsibilities, or are those duties determined by the needs at any given time?
- Dian will take the HLA laptop and printer home for safekeeping (and hopefully, to be able to print out minutes.).
- We will purchase a locking file cabinet for Rossi Hall to hold the additional materials we’ve accumulated.
- Do we need a RENTAL FORM for Rossi Hall? To be discussed at our next meeting.
- We need specific signs at the pool for “Dos and Don’ts” ex. “No dogs in the pool area”, “No Lifeguard on duty” , No smoking.
- There needs to be a discussion with our pool attendants about where they may smoke, no babysitting while on duty. Do we need a Doctor’s note RE: disabilities?
Next meeting will be an Executive Coffee Hour @ Mikki’s, 9AM,
Sat., July 18th, 2015.
Dian Mathews, Recording Secretary
2015/07/08 Minutes HIDDEN LAKE ASSOCIATION BOARD MEETING
Corrected Minutes
July 8, 2015
Rossi Hall, 6 PM
Present: President-T. Chagnon, V. President-P. Bassett, Recording Secretary-D. Mathews, Directors- M. Wheeler, S. Kazcka, M. Falcone
Guests: Corresponding Secretary-A. Currie, former Director Bryan Bruder, former President E. Mason, Steve McGerty
1. Board minutes of June 10, 2015 accepted as corrected.
2. Ellen Mason was appointed “Interim Treasurer” by the President.
· Discussion about Quickbooks- which is the system Jack used.Since Ellen does not know this system she declined to serve as interim treasurer. We have an HLA laptop with all Association data on it. Matt and Tom both know someone they can ask who might be able to help us out with Quickbooks.)
· Dian will speak to Jack to see if we can transfer address data to her computer so labels can be printed out for mailing minutes from the June Membership meeting.
3. Committee Reports
A. ROAD Committee – Director Sam Kazcka will Chair the Road Committee.
· Sam and Tom will speak to Landsite about the winter plowing contract already signed.
· We need a “No Parking Overnight” sign by the pool area.
B. COVENANTS Committee
· Lexie went over which Policies had been completed and which were being worked on currently.
· MOTION Matt/Pat: “We move that the Covenants Committee continue their work & research on writing Policies, but that no action be taken until we have consulted an HOA attorney.”
· MOTION Tom/Sam: “We move that the motion be amended to read “an HOA attorney. PASSED
· MOTION PASSED.
C. RECREATION Committee
4. Corresponding Secretary sent a Thank you to Doug Henderson and Pam Bruder, Bryan Bruder,Bob and Mike, Jackie and Jason Hastings, Chris and Laura Torian,Dick Scofield & Paul Krampert.
Lexie also explained what had proceeded with Borassa and letter to his Attorney to update those previously not on the Board.
5.Unfinished Business
Barbara Duganek hasn’t responded to our invite to meet with the Board. She wanted to discuss the “Indian Trail” that used to be cut down to the water. We will wait for her to contact us.
6. New Business
· Special Meeting July 29th Discussion about meeting. We will need lots of chairs.
· Home Owners’ Association Lawyer – Tom Hannah of School Street, Keene.
Tom and Matt will approach him and find out what he charges. We’re thinking that no one person ought to speak with the attorney – it should always be a pair from the Board. Phone calls should have a written report.
The Board went into Executive session at this point in the meeting.
The next Board meeting will be Sat., July 18th, 2015 “Coffee” at Mikki’s
At 9 AM.
The Covenants Committee meeting will move to Sunday, July 19th at 2 PM.
Dian Mathews, Recording Secretary