2015/04/08 Minutes            HIDDEN LAKE ASSOCIATION BOARD MEETING
                                    MINUTES
                              April 8, 2015, 6 PM
                             Home of D. Mathews
 
  1. Approval of minutes from March meeting as corrected.
 
  1. Treasurer’s Report
    • Checking Account balance= $12,012.84. All will be spent or saved by 4/30/2015.
    • Emergency Contingency CD balance= $37,052.91.
    • A/R balance= $8,524.94 for 18 members.
    • $113,175 new billings due by 5/1/2015. An additional $7000 to $8000 is traditionally collected from JLNs. Approximately 45 checks have already been received for FY2016 (about $25,000). These will be deposited on 5/1/2015.
    • MOTION: “To transfer the unused portion of the line item 5% Budget Contingency Fund to an HLA ‘Rainy Day’ Savings Account.” Jack/Bryan  Discussion clarified that this was budgeted and not used for any emergency. It will now be saved.  PASSED.
    • MOTION: “To move the balance of the unused FY2015 monies to the HLA ‘Rainy Day’ Savings Account.” PASSED.
    • Thank you to all who attended the “Envelope Stuffing Party”.
 
  1. Committee Reports
        ROADS
    • $782.75 of the FY2015 is unspent.
    • Spring Proposal from Landsite: $18,000. We are only going to ditch what needs it the most: Upper Kings Hghway needs the most work. Landsite has bought a grader. Our expectations are that the grading will be as good as last year. It won’t be as complicated because so many secondary ditches were taken care of.
    • On our wish list: more gravel and calcium chloride.
    • Discussion about the Snow Plow Contract payment schedule. We ended up going for five payments to total $47,250. Dick will speak to Landsite.
RECREATION
·         Bryan will go to Hamshaws for a 20% off sale to get the new dock pieces.
·         Grass seed has been purchased for Rossi Hall.
·         Solar work is being planned for the pool house roof.
 
COVENANTS
·         McGerty’s letter will have the word “provisionally” changed
to “at this time”. If conditions change we will revisit the issue.
·         Discussion as to our purpose in going through the Covenants. One thing we are doing is getting WRITTEN proof of agreements between HLA and its members. Our lawyer told us that the first step in enforcement of the Covenants is to determine exactly what we can and will enforce. Some items are deemed not worth the effort or expense. Our focus right now is still safety for our members and contractors.
·         Easement Policy #4 Read and briefly discussed. No vote taken; no changes made.
·         Noise Policy #5 More discussion needed to be specific about TIME.
·         Trailers Policy #1 Board asks the committee to add the definition of the word “foundation”.
RESEARCH
·         Committee will have a proposal for the Board at the next meeting.
 
  1. Unfinished Business
Taken care of in Committee Reports
 
  1. New Business
·         HLA Agreements book will be for any agreements the Board makes with its members (i.e. – the Well Agreement)
·         SW Regional Preparedness Book given to Road Committee.
Pertinent section relates to culvert size being large enough to handle flooding.
 
Next Board meeting will be May 28th at 6 PM. It’s a Thursday! Site to be announced as it gets closer and the flies become fewer.
 
Meeting adjourned at 8:20 PM. Bryan/Dian
 
Dian Mathews, Recording Secretary