2015/02/07 Minutes HIDDEN LAKE ASSOCIATION BOARD MEETING
February 11th, 2015 6 PM
Home of D. Mathews
Present: President-E. Mason, Treasurer- J. Page, Secretary- D. Mathews, Director D. Scofield
Guest: W. Hutchinson
Mr. Hutchinson made a presentation to the Board. He proposes setting up a crowd funding site to fund a porthole for HLA Fire Protection.
He will do more research as to our position as a 501-C4. He submitted an article from the Tolland, NH Fire Dept which uses crowd funding as a means to procure fire fighting equipment.
I. Minutes of Board meeting Jan. 7 APPROVED.
II. Treasurer’s Report
Checking account balance =$12,095.32.
Contingency balance=$37,022.97.
A/R balance =$9,024.94 for 19 members.
1099-MISC Forms generated and mailed to the appropriate vendors and the IRS.
III. Committee Reports
A. Roads
They will meet next week. Will determine which roads will need grading after mud season and will determine specs for summer maintenance contract.
B. Recreation – no report
C. Covenants
Secretary read L. Currie’s report. Each of the SIX letters (to members in violation of Covenants Policy #2) was discussed as to where we stand. Lexie will be asked to send new letters; Mr. McGerty wants to come before the Board; Jack and Dick will visit another member. We stressed that the important thing for members to remember is that Board PERMISSION in writing is needed to do anything which goes against the covenants.
MOTION: Dick/Dian “We move that the Simon’s fence remain where it is with the Board’s approval because it ensures the safety of those using their driveway.” APPROVED. Lexie will be asked to draft a letter so stating.
Votes on the EASEMENT and NOISE POLICIES will be deferred to next meeting.
D. Research
There are 40 village districts in NH which we can investigate. Our research will focus on any with ROADS as a central issue. A majority vote at Town Meeting would be required. An advantage would be that the Town would pay monies whether or not an assessment had been paid.
IV. Unfinished Business
A. “Start of construction” discussion will be deferred until B. Bruder is present.
B. Mailing meeting will be March 18th, 6 PM at J. Page’s home.
Lexie will be asked to write the letter from the Board to the members; we will ask for pool attendants and volunteers to fill offices of President, Treasurer and Director. Also, we will call for an Audit Committee. Recruiting new volunteers for officers is increasingly difficult for these reasons: Younger members are working and don’t have the time; most members don’t want to take the abuse they see officers endure.
Social events calendar and boat slip form has been received from P. Bruder.
Mailing will include pool information, but we have agreed to discontinue the membership card. Pool attendant will have an updated paid membership list.
We still have to discuss whether of not we will have a questionnaire about grandfathered/merged lots and conflicts betweens the Covenants and the By-Laws.
V. New Business
Mr. Hutchinson spoke at the beginning of the meeting.
Next Board meeting will be March 11th, 2015, 6 PM at D. Mathews’ home.
Meeting adjourned at 8 PM.
D. Mathews, Recording Secretary
February 11th, 2015 6 PM
Home of D. Mathews
Present: President-E. Mason, Treasurer- J. Page, Secretary- D. Mathews, Director D. Scofield
Guest: W. Hutchinson
Mr. Hutchinson made a presentation to the Board. He proposes setting up a crowd funding site to fund a porthole for HLA Fire Protection.
He will do more research as to our position as a 501-C4. He submitted an article from the Tolland, NH Fire Dept which uses crowd funding as a means to procure fire fighting equipment.
I. Minutes of Board meeting Jan. 7 APPROVED.
II. Treasurer’s Report
Checking account balance =$12,095.32.
Contingency balance=$37,022.97.
A/R balance =$9,024.94 for 19 members.
1099-MISC Forms generated and mailed to the appropriate vendors and the IRS.
III. Committee Reports
A. Roads
They will meet next week. Will determine which roads will need grading after mud season and will determine specs for summer maintenance contract.
B. Recreation – no report
C. Covenants
Secretary read L. Currie’s report. Each of the SIX letters (to members in violation of Covenants Policy #2) was discussed as to where we stand. Lexie will be asked to send new letters; Mr. McGerty wants to come before the Board; Jack and Dick will visit another member. We stressed that the important thing for members to remember is that Board PERMISSION in writing is needed to do anything which goes against the covenants.
MOTION: Dick/Dian “We move that the Simon’s fence remain where it is with the Board’s approval because it ensures the safety of those using their driveway.” APPROVED. Lexie will be asked to draft a letter so stating.
Votes on the EASEMENT and NOISE POLICIES will be deferred to next meeting.
D. Research
There are 40 village districts in NH which we can investigate. Our research will focus on any with ROADS as a central issue. A majority vote at Town Meeting would be required. An advantage would be that the Town would pay monies whether or not an assessment had been paid.
IV. Unfinished Business
A. “Start of construction” discussion will be deferred until B. Bruder is present.
B. Mailing meeting will be March 18th, 6 PM at J. Page’s home.
Lexie will be asked to write the letter from the Board to the members; we will ask for pool attendants and volunteers to fill offices of President, Treasurer and Director. Also, we will call for an Audit Committee. Recruiting new volunteers for officers is increasingly difficult for these reasons: Younger members are working and don’t have the time; most members don’t want to take the abuse they see officers endure.
Social events calendar and boat slip form has been received from P. Bruder.
Mailing will include pool information, but we have agreed to discontinue the membership card. Pool attendant will have an updated paid membership list.
We still have to discuss whether of not we will have a questionnaire about grandfathered/merged lots and conflicts betweens the Covenants and the By-Laws.
V. New Business
Mr. Hutchinson spoke at the beginning of the meeting.
Next Board meeting will be March 11th, 2015, 6 PM at D. Mathews’ home.
Meeting adjourned at 8 PM.
D. Mathews, Recording Secretary