2015/01/07 Minutes HIDDEN LAKE ASSOCIATION BOARD MEETING
Approved, corrected Minutes
January 7th, 2015 6 PM
Home of D. Mathews
Present: President-E. Mason, Treasurer-J. Page, Secretary-D. Mathews, Directors-D. Scofield and M. Wheeler.
I. Minutes of Board meeting Nov. 5, 2014 approved.
II. Treasurer’s Report
A. Checking Acct. balance =$31,815.85
B. Contingency balance =$37,007.26
C. A/R Balance =$9,024.94 for 19 members
D. Considering new payment schedule for next plow contract; 6 payment instead of 4.
III. Committee Reports
A. Recreation – There has already been a request for
the rental of Rossi Hall for this coming May. We will only require that the member be paid up for 2015. Docks, etc., stored in Rossi Hall for the winter will have to be moved outdoors.
B. Roads – The contractor put pea gravel down
because the road surface was frozen and sand was ineffectual. There have been fewer complaints this winter. Meeting will be Feb. 7th.
C. Covenants – “Easements” and “Noise” Policies are
ready for the Board’s approval. Lexie will be asked to e-mail those policies to the Board and they will be voted on at our next meeting. Corresponding Secretary’s Report read here by D. Mathews. Current status of letters discussed by Board:
“Covenants are in place so the Board can review each case as it comes before the Board.” (E. Mason) Mr. Simmons said he would comply w/ whatever decision the Board made. We will have Lexie compose a letter stating that we realize that his driveway fence is in place for safety and in no way impedes w/ plowing or grading. Vote will be taken after Jack has viewed the fence and we approve the letter.
Lynches got permission from then- President Pelligrino to use their trailer while they were building. However, they are in non-compliance because the trailer has not been removed in the winter months. Letter #2 to be amended for Board approval.
We have gotten no response from Codners so a second letter will be sent. D. Scofield will resend the Board the response letters to our Covenant violation letter.
D. Research Committee – Members are: D. & F Scofield, A. Hutchinson, D. Ferner, J. Page. F. Scofield will serve as Secretary. Have not been able to attract young or summers members to join. Meeting will be Jan. 14th. Initial items to discuss: What’s involved in a Village District and how will HLA be impacted?
IV. Unfinished Business – B. Bruder had asked that we
discuss Policy #1 “start of construction”. We will put this on the agenda for the next meeting. Question being: is it “6 mos. after lot clearing begins” or “6 mos. after cellar foundation has been poured”?
V. New Business – List of items to be included in Spring
2015 mailing:
1. Assessment Bill
2. President’s Letter – changed to: Letter from Board
(which will thank volunteers and ask if anyone would like to be involved in our ongoing projects, etc.)
3. Pool Hours
4. Social Events
5. Boat Slip Rental Form
6. Call for Pool Attendant
7. Membership Card – Jack will create a list to be updated weekly. List will be at the pool.
8. Mission of the Research Committee – since the committee is in its infancy, we will wait ‘til the June meeting to present any info.
9. Questionnaire – to be discussed further
10. Policies – for fear of the policies etc. from being misconstrued, we will present at the June meeting.
11. Slate of Officers for next term: President and one Director
ENVELOPE STUFFING PARTY WILL BE WED., MARCH 18, 6 PM AT JACK’S.
Next Board meeting will be Wed., Feb. 11, 6 PM, at Dian’s.
Meeting adjourned 7:50 PM.
D. Mathews, Recording Secretary
Approved, corrected Minutes
January 7th, 2015 6 PM
Home of D. Mathews
Present: President-E. Mason, Treasurer-J. Page, Secretary-D. Mathews, Directors-D. Scofield and M. Wheeler.
I. Minutes of Board meeting Nov. 5, 2014 approved.
II. Treasurer’s Report
A. Checking Acct. balance =$31,815.85
B. Contingency balance =$37,007.26
C. A/R Balance =$9,024.94 for 19 members
D. Considering new payment schedule for next plow contract; 6 payment instead of 4.
III. Committee Reports
A. Recreation – There has already been a request for
the rental of Rossi Hall for this coming May. We will only require that the member be paid up for 2015. Docks, etc., stored in Rossi Hall for the winter will have to be moved outdoors.
B. Roads – The contractor put pea gravel down
because the road surface was frozen and sand was ineffectual. There have been fewer complaints this winter. Meeting will be Feb. 7th.
C. Covenants – “Easements” and “Noise” Policies are
ready for the Board’s approval. Lexie will be asked to e-mail those policies to the Board and they will be voted on at our next meeting. Corresponding Secretary’s Report read here by D. Mathews. Current status of letters discussed by Board:
“Covenants are in place so the Board can review each case as it comes before the Board.” (E. Mason) Mr. Simmons said he would comply w/ whatever decision the Board made. We will have Lexie compose a letter stating that we realize that his driveway fence is in place for safety and in no way impedes w/ plowing or grading. Vote will be taken after Jack has viewed the fence and we approve the letter.
Lynches got permission from then- President Pelligrino to use their trailer while they were building. However, they are in non-compliance because the trailer has not been removed in the winter months. Letter #2 to be amended for Board approval.
We have gotten no response from Codners so a second letter will be sent. D. Scofield will resend the Board the response letters to our Covenant violation letter.
D. Research Committee – Members are: D. & F Scofield, A. Hutchinson, D. Ferner, J. Page. F. Scofield will serve as Secretary. Have not been able to attract young or summers members to join. Meeting will be Jan. 14th. Initial items to discuss: What’s involved in a Village District and how will HLA be impacted?
IV. Unfinished Business – B. Bruder had asked that we
discuss Policy #1 “start of construction”. We will put this on the agenda for the next meeting. Question being: is it “6 mos. after lot clearing begins” or “6 mos. after cellar foundation has been poured”?
V. New Business – List of items to be included in Spring
2015 mailing:
1. Assessment Bill
2. President’s Letter – changed to: Letter from Board
(which will thank volunteers and ask if anyone would like to be involved in our ongoing projects, etc.)
3. Pool Hours
4. Social Events
5. Boat Slip Rental Form
6. Call for Pool Attendant
7. Membership Card – Jack will create a list to be updated weekly. List will be at the pool.
8. Mission of the Research Committee – since the committee is in its infancy, we will wait ‘til the June meeting to present any info.
9. Questionnaire – to be discussed further
10. Policies – for fear of the policies etc. from being misconstrued, we will present at the June meeting.
11. Slate of Officers for next term: President and one Director
ENVELOPE STUFFING PARTY WILL BE WED., MARCH 18, 6 PM AT JACK’S.
Next Board meeting will be Wed., Feb. 11, 6 PM, at Dian’s.
Meeting adjourned 7:50 PM.
D. Mathews, Recording Secretary