2014/10/08 Minutes HIDDEN LAKE ASSOCIATION BOARD MEETING
Accepted Minutes
October 8, 2014
Mathews’ Home, 7 PM
Present: President-Ellen Mason, Treasurer-Jack Page, Secretary-Dian Mathews, Directors-Bryan Bruder, Dick Scofield,Matt Wheeler, Corresponding Secretary-Lexie Currie
I. MOTION: Dick/Bryan “We approve the Aug. 23, 2014 Membership Budget meeting minutes, as amended.” PASSED unanimously. Meeting to stuff envelopes will be at Jack’s next Wed., Oct. 15th. Nothing else needs to go out in the envelopes.
II. Discussion and amendments made to Board meeting minutes of Sept. 3, 2014.
MOTION: Matt/Dick “We approve the Sept. 3, 2014 Board minutes, as amended. PASSED unanimously.
III. TREASURER’S REPORT
· Checking = $66,627.35
· CD = $36,960.65
· The amount owed HLA for assessments is down to $10,024.94.
21 members outstanding.
More info forthcoming on the Directors’ Liability insurance.
No progress thus far on the Audit Committee.
IV. ROAD COMMITTEE REPORT
· Question: Will there be $$ in May to pay for grading? Answer: Bills will go out end of Feb. and assessments are due May 1st, 2015.
· Landsite Corp. came in and fixed a sinkhole at the intersection of Nichols and Tigola.
V. WATERFRONT COMMITTEE REPORT
· Decision to pay the whole amount on the bill for the Rossi Hall windows. POLICY: “We’ll get a quote for work in writing from now on.”
· Cutbacks: Dick will speak to Frank again to see when it will get done.
VI. COVENANTS COMMITTEE REPORT
· Clarification about interest charged to members for non-payment of assessment: interest begins May 1st, 2015.
· Committee asks for a clarification from Maria about liens against our members who don’t pay their assessment.
· Decision made that the entire Board will sign each policy document as it is approved. The entire board needs to agree if and when a policy is changed in the future.(QUES? Do we need a motion here?)
· The “Welcome Package” Jack sends out will includes copies of the policies.
· Maria will also be asked about HLA’s authority to enforce fines.
· Lexie will make a “HLA Policy Book”.
VII. CORRESPONDING SECRETARY’S REPORT – no new correspondence. Nicol/Beaudine letter amended as part of amendments to Sept. 3rd Board meeting.
VIII. UNFINISHED BUSINESS
1. Research Committee for a Village District consists of Dick Scofield and Ally Hutchinson. This will be a long term project.
VIX. NEW BUSINESS
1. Discussion on Merged Lots
POLICY: “Going forward from May 1st, 2014 an assessment must be paid for each lot.”
Next Board meeting is Nov. 5th, 2014, & PM at Mathews’ house.
Meeting adjourned at 9:23 PM.
Dian Mathews, Recording Secretary
Accepted Minutes
October 8, 2014
Mathews’ Home, 7 PM
Present: President-Ellen Mason, Treasurer-Jack Page, Secretary-Dian Mathews, Directors-Bryan Bruder, Dick Scofield,Matt Wheeler, Corresponding Secretary-Lexie Currie
I. MOTION: Dick/Bryan “We approve the Aug. 23, 2014 Membership Budget meeting minutes, as amended.” PASSED unanimously. Meeting to stuff envelopes will be at Jack’s next Wed., Oct. 15th. Nothing else needs to go out in the envelopes.
II. Discussion and amendments made to Board meeting minutes of Sept. 3, 2014.
MOTION: Matt/Dick “We approve the Sept. 3, 2014 Board minutes, as amended. PASSED unanimously.
III. TREASURER’S REPORT
· Checking = $66,627.35
· CD = $36,960.65
· The amount owed HLA for assessments is down to $10,024.94.
21 members outstanding.
More info forthcoming on the Directors’ Liability insurance.
No progress thus far on the Audit Committee.
IV. ROAD COMMITTEE REPORT
· Question: Will there be $$ in May to pay for grading? Answer: Bills will go out end of Feb. and assessments are due May 1st, 2015.
· Landsite Corp. came in and fixed a sinkhole at the intersection of Nichols and Tigola.
V. WATERFRONT COMMITTEE REPORT
· Decision to pay the whole amount on the bill for the Rossi Hall windows. POLICY: “We’ll get a quote for work in writing from now on.”
· Cutbacks: Dick will speak to Frank again to see when it will get done.
VI. COVENANTS COMMITTEE REPORT
· Clarification about interest charged to members for non-payment of assessment: interest begins May 1st, 2015.
· Committee asks for a clarification from Maria about liens against our members who don’t pay their assessment.
· Decision made that the entire Board will sign each policy document as it is approved. The entire board needs to agree if and when a policy is changed in the future.(QUES? Do we need a motion here?)
· The “Welcome Package” Jack sends out will includes copies of the policies.
· Maria will also be asked about HLA’s authority to enforce fines.
· Lexie will make a “HLA Policy Book”.
VII. CORRESPONDING SECRETARY’S REPORT – no new correspondence. Nicol/Beaudine letter amended as part of amendments to Sept. 3rd Board meeting.
VIII. UNFINISHED BUSINESS
1. Research Committee for a Village District consists of Dick Scofield and Ally Hutchinson. This will be a long term project.
VIX. NEW BUSINESS
1. Discussion on Merged Lots
POLICY: “Going forward from May 1st, 2014 an assessment must be paid for each lot.”
Next Board meeting is Nov. 5th, 2014, & PM at Mathews’ house.
Meeting adjourned at 9:23 PM.
Dian Mathews, Recording Secretary